Tracking the total billable amount on a project helps organizations understand the overall revenue generated based on the time logged by users. The system automatically calculates this value based on the billable time entries submitted by different users.

Step 1: Marking Time Entries as Billable

When a user logs time, the entry must be marked as Billable for it to be included in the billing calculations. This can be done in either of the following ways:

  • Selecting the Billable Type as Billable, or

  • Enabling the Billable checkbox on the Time Details page.

Only time entries marked as billable are considered when calculating the project’s total billable hours and total billable amount.

Step 2: Calculation of the Final Amount in Time Details


During invoice generation, the system determines the billing rate based on the following hierarchy:

Task Assignments → Tasks → Projects → User

The system checks the billing rate in the following order:

  1. The billing rate is defined at the Task Assignment level.

  2. If not available, the rate is defined at the Task level.

  3. If not available, the rate is defined at the Project level.

  4. If no rate is defined at any of the above levels, the User Hourly illing rate is used.

Based on this hierarchy, the system automatically calculates the Final Amount for each billable time entry.


Step 3: Updating Total Billable Hours on the Project

  • The Total Billable Hours on the project are calculated by summing all billable time logged by users for that project.
    Only time entries marked as billable are included in this total.

Step 4: Updating the Total Billable Amount on the Project

  • The Total Billable Amount on the project is calculated by summing the Final Amount of all billable time entries.
  • Each billable time entry contributes its calculated Final Amount to the overall project total.
    If multiple users log billable time for the same project, the system calculates the Final Amount separately for each user based on the applicable billing rate hierarchy. These amounts are then combined and displayed as the Total Billable Amount on the project.


This process ensures accurate and real-time tracking of billable hours and revenue across the project.