To set up email reminders for users to enter their time, follow these steps:
1. Create a Scheduler:
Go to Setup and search for Scheduled Jobs.
Click the Schedule Apex button in the All Scheduled Jobs section.
Enter the Job Name (e.g., "Daily Email Reminders").
Select Daily Email Reminders in the Apex Class dropdown.
Set the frequency and preferred time for the email reminders.
Click Save to schedule the job.
Set Up the Flag:
Go to the TimeTracker Flags object and search for "Remind Users with No Time Details" and click it.
In the Text Value, enter Unsubmitted
Define the reminder frequency:
For monthly reminders, enter Monthly and specify the dates (e.g., 1, 15, 30).
For weekly reminders, enter Weekly and specify the days (e.g., Sun, Tue, Fri).
Click Save to activate the flag settings.
Create an Email Template:
Go to Setup and search for Classic Email Templates.
Click New Template to create a new email template.
Design the content of the email, reminding users to submit their missing time entries. (HTML Template)
Include any specific instructions or links relevant to the time entry process.
Save the template.
Notification Process:
Once the scheduler is enabled, the flag is set, and the email template is created, users will automatically receive reminder emails if they have not entered their time details according to the specified schedule.